FAQ - Data Protection

 


WPS General Data Protection Policy (GDPR) and Privacy Statement

 

What personal information does WPS hold?

WPS stores contact details (e-mail address, phone no. and postal address) of current, former and potential members, whether members have a photography website and how membership fees were paid (if applicable). i.e. whether by cash, cheque or transfer. No financial information is stored.

What does WPS use their membership data for?

WPS uses this data to contact members and keep them up to date on WPS membership, WPS events and photographic events of potential interest

Who has access to the membership information?

WPS Committee members have access to this membership data.

How does WPS keep membership data secure?

WPS keeps membership data on Dropbox, a secure website, that can only be accessed by committee members. Data is also kept on committee members' password protected personal data devices. Membership forms are stored in a secure location by the membership secretary.

WPS does not share membership data with other organisations.

WPS does not share membership data with any third party or other organisation. WPS uses mailchimp, a secure online site, to contact members.

What does WPS require each of its member's consent for?

WPS requires member consent to store and use personal membership data for the purposes specified above.  If any of the members do not give their consent WPS can no longer store their contact details or contact them.

How and when can members withdraw their consent?

Members can withdraw their consent at any time by unsubscribing via any email sent from mailchimp or by contacting us on the Contact Us section of our website or by contacting the Chairperson or membership secretary directly.